5 Key Benefits of Hiring a Facility Operations Manager for Your Business

Every recipe for a business’ success heavily depends on all cogs doing their role. However, it can be difficult to keep on top of all responsibilities, mostly areas that aren’t your expertise. This is where a facility operations manager comes in, as they oversee everything that goes about your business. In this blog, we will discuss five key benefits of hiring a facility operations manager for your business.

What is a Facility Operations Manager?

A facility operations manager is responsible for overseeing day-to-day operations of a building or group of buildings. They mostly collaborate and manage staff who manage facilities such as technicians and engineers, making sure each keeps their facilities clean, safe and well maintained.

A facility operations manager usually handles hands-on tasks like equipment inspection and maintenance. This includes coordinating with vendors to schedule repairs. This helps ensure that all employees have access to the resources they need to effectively do their jobs.

The Responsibilities of a Facility Operations Manager

A facilities operations manager has a wide range of responsibilities. These include the following:

• Manage building maintenance
• Ordering supplies and materials
• Monitoring work schedules (to ensure projects are completed on time)
• Collaborate with architects and engineers
• To design new buildings or plan renovations of existing structures
• Build relationships with vendors and contractors
• To ensure quality service and products
• Plan and supervise construction projects
• Includes scheduling manpower, managing safety measures, and overseeing budgets
• Oversee, plan and implement company sustainability initiatives
• Includes recycling programs or compliance with energy efficiency standards
• Manage daily operations of a building
• Building systems maintenance and cleaning common areas
• Coordinate with insurance carriers
• Ensure buildings are adequately covered for any dangers such as fire, theft, or other losses
• Coordinate with interior designers
• Select furniture, fixtures, and equipment based on company branding guidelines
• Manage activities of facilities staff (custodial, electricians, plumbers, painters, and other laborers)

5 Reasons Why You Should Hire a Facility Operations Manager

Any company consists of several assets, including facilities, that require a lot of taking care of. And since there are lots of responsibilities to be carried out, having a dedicated team to do so helps. Here are five reasons why you should hire a facility operations manager.

1. Track and Manage Your Assets

Inputting all your data manually is not only tedious but inefficient. Because your information is spread out throughout different departments, doing regular tasks takes twice as long, and becomes prone to errors. Imagine having to determine the cost of an asset per year. Before finding this, you’d have to go through several steps. You’d have to first look up your annual maintenance logs, and then compare each of the logs to the invoices before you can review purchase orders. 

That in itself proves to be a very slow process. But what if for each step, there is a corresponding spreadsheet or documents archive? Wherein you’d have to go through each one, manually, before moving on to the next step?

With a facility operations manager, you will not only have more seamless processes, but you will also have a dedicated person in charge of overseeing all of this. When all information is encoded in one place, asset management is efficient and easy. This prevents problems from arising, through effective maintenance. In addition, this improves the alignment of each person’s work schedules and tasks with one another. Moreover, streamlining of tasks also becomes a breeze.

2. Keep the Premises and Tenants Safe

In every workplace, safety and security will always be a priority, regardless of the industry. In fact, it is of utmost importance to keep the premises and tenants safe at all times. While this is made possible via the different electrical appliances and assets your business has, there is no guarantee that these will not break down or fail. With that, you can ensure this doesn’t happen by hiring a dedicated personnel to be on top of overseeing said assets. 

With a facility operations manager, they will be in charge of maintaining and inspecting equipment. This is required so as to avoid any potential issues and be able to resolve any that arise in an instant. Providing comfort is another big factor in running a successful business. Making sure your employees feel safe and secure guarantees a higher possibility of better work ethic, and better results. With a facility operations manager, you will have someone on top of this.

Lastly, since a facility operations manager will be on top of seeing your regular maintenance tests and inspections, you are sure to avoid any mishaps that will lead to endangering your tenants and employees.

3. Optimise Your Operations

It is important for any business to maximize their productivity. From your employees, all the way to yourself as the business owner, everyone must utilise every minute effectively. With the help of a facility operations manager, they can help create an efficient workplace that helps optimise your operations and productivity. 

Office supply management can also feel like an overwhelming task as it may be hard to keep track of and stay on top of everything. However, a facility operations manager, all of these are included in their day-to-day responsibilities. Making sure to provide the tools and equipment one may need at the office helps improve productivity as well. 

Furthermore, working with a facility operations manager allows you, as the business owner, to be involved in creating an overall plan, tailored to your property or organization. You will be comforted with the fact that your facilities are being handled by a professional, with a deep understanding of your space and exact needs.

4. Focus on Your Business Growth

Another benefit of having a facility operations manager is the opportunity it provides property and business managers to focus on their own responsibilities. With them overseeing everything, you would not have to worry about the added stress of maintaining day-to-day facility operations. Rather than being stressed over complicated factors of facility management, you can be assured knowing that your business is being handled by an expert. 

Dedicating a specific team to manage all facilities also eliminates the need to use your time and resources elsewhere. Instead, it enables your business to focus on your core operations, be it marketing, daily responsibilities, and strategic planning, which all individually contribute to your business’ success.

5. Minimize Expenses

It is important for every business to minimize their expenses as much as possible. Employing a facility operations manager to oversee daily operations of equipment and your overall business will achieve this and keep everything running smoothly. One concrete example is by making sure no machines break down by successfully maintaining them, to prevent your business from having to buy new equipment entirely. Having one main set of eyes in charge of your entire operations and budget will also reduce overlap and redundancy of services.

GAEDKeeper’s Facility Operations Management Software Can Help Your Business!

It is every business’ priority to have a well-run and efficient business. However, despite the desire to, it can be challenging to be on top of everything at once while focusing on your business growth. With a facility operations manager by your side, you can reap each of the benefits listed to attain this goal. Eliminate your old, manual processes by contacting  GAED today and ensure your business maximum productivity and business.