5 Features of GAED’s Facility Management Software

It goes without saying that making sure your business runs smoothly is vital for it to thrive. While profit is a surefire way to secure this, there are necessary expenses and investments to ensure it as well. One of these investments is a good facility management software, which we will be discussing in this article. 

What is Facilities Management?

First of all, what is facility management? Facility management (FM) is a multi-departmental and evidence-based management software that focuses on providing long-term success for your business. Specifically, these are the tools and services that support the functionality, safety, and sustainability of buildings, grounds, infrastructures, and real estate. 

Furthermore, facilities management is anything that has to do with a facility manager, business facility or space and physical assets. This includes lease management, capital project planning and management, maintenance and operations, energy management, and many more. 

Why is Facilities Management important?

Facilities Management is important because it sets the tone and efficiency of a workplace. While safety is the priority, employees also feel more encouraged to perform their best in a good work environment. Buildings that are safe, welcoming, and efficient result in happy employees, great results, and a successful business. 

What are the 5 features of GAED’s Facility Management Software? 

Understanding the importance of facilities management is one thing. Finding the right facility management software is another. 

GAEDKeeper, a fast-growing, cloud-based facility management mobile application platform company, presents 5 important features for this specifically. We help companies of all sizes achieve enterprise mobility, all in record time, with minimal cost.

1. Automated Processes Towards Digital Transformation

The transition towards digital transformation is essential for businesses. Gone are the days when a simple pen & paper, or spreadsheets are sufficient enough to keep track of daily workflow.  

With GAED, we will help in replacing all your manual processes. Equipped with powerful digital tools, you are sure to run a lean, tight ship — enhancing collaboration, improving turnaround time, and reducing costs across the board.

GAED’s automated software will help you perform activities with ease such as:

• Housekeeping Checklist
• Diesel Generator and UPS Maintenance Checklists
• Daily Observations and Site visit
• HVAC Preventive Checklist
• Daily Electric Checklist
• Incident Reporting
• and all your facility management processes 

What makes this better is that all these softwares work even offline. You can easily collect data even when there is no internet connection available. Integration is also made simple, as our app works on both iOS and Android phones & tablets. 

2. QR Code Features

QR code features are also another technological benefit you gain with GAED. One is the QR Code to checklist feature, which is useful to your non-technical teams. They can simply scan the QR code and the app will automatically open the correct checklist associated with that QR code.  

The process is simple. Assets or locations will have a QR Code which your team will scan. Once this is done, the app will open the checklist/form associated with that QR code. Each QR code is unique per checklist/form. Afterwards, all your team have to do is to fill and submit said checklist/form. 

The other QR code feature is QR code to Vendor, which is fairly similar to the first. A QR code is available and if any equipment stops working, you can scan the QR code to report it to the vendor directly. The software will automatically fetch the correct vendor associated with the machine, helping you get straight to the source to address the problem faster. All you’ll have to do is submit the request form with issue details. The vendor will receive this as a service request to repair the machine or fix the issue. 

3. Annotate Problems Through Photos

With GAED, you will now be able to annotate problems through a simple photo taken straight with your smartphone camera. Image annotation is a powerful feature that helps report problems, locate exact places, or add notes on photos. 

How does this work? For example, you are conducting an inspection, site survey or daily observation. If ever you find any problems, you can simply take a picture using our mobile app to showcase the problem to your technician team. These cover any issues ranging from cleaning, electric equipment, diesel generator sets, lights or any other assets. Once the picture is taken, you can illustrate the situation. This will help your technicians easily spot the problem, allowing your team to grasp the problem more quickly. In addition, you can even add one or more annotations. Lastly, you can add notes to your images as well. You can make notes next to each annotation to further explain the specific problem.

4. HVAC Preventive Checklist

GAED also features an HVAC preventive checklist. Similar to the previous forms mentioned, your team can easily fill this up through our app. Whenever the team submits a form, GAEDKeeper will automatically generate a PDF of the report. All the information will be organized and summarized there, and will be sent directly to the technician, higher management, or any respective person of that department.

5. Facility Management software Dashboard 

With all manual processes made automated, it is also important to have a place to access all your different files. GAED’s software comes equipped with an online platform that summarizes and organizes everything for you. It is a user-friendly dashboard for centralized management control. No need to worry about space-consuming filing cabinets, or the risk of paper files ever getting lost or damaged. With GAED, all you will need is accessible digitally and backed up on the cloud.

Conclusion

Overall, facility management is vital for any business as it is an easy and efficient way to manage your company. Without these, your business will suffer due to maintenance issues, as well as low employee morale. With a great facility management company by your side, you are assured maximum productivity and much success. Get in contact with GAED today and secure your company’s welfare today!